Frequently Asked Questions
Q: Can I get a copy of the Invitation to Bid and all related affidavits?
Yes, they are available on the LearningEdge website. Current Invitation to Bid information is listed in the For Vendors section on the website. Archived Invitation to Bid information is listed in the Archives section.
Q: Were the products on the LearningEdge Product and Price List competitively bid?
Yes. The Purchasing office publishes individual Invitation to Bid's with a clear scope of work, product specifications, evaluation and scoring process, and award process. Vendors were awarded contracts if they demonstrated that they were responsive and responsible bidders with the lowest bid price on a specific product that met published specifications.
Q: Is my school or organization eligible to purchase off these contracts?
The LearningEdge Invitation to Bid identified K-12 public and private schools, colleges and universities, state departments of education, regional service agencies and educational organizations in the following states as "eligible purchasers."
Washington school districts may purchase off the contract without procuring their own bid. However, they may need to sign an Interlocal agreement with ESD 112 to comply with Washington school district public contract laws. Educational organizations in other states may also purchase off of the contract; they should review their state laws to determine if an Interlocal or intergovernmental agreement is required.
Please refer to the Purchasing Interlocal agreements info section to view a list of agencies with a current interlocal with ESD112, or to request a new interlocal.
State laws authorize "piggybacking" off of a bid that was competitively procured by another public agency in accordance with that agency's bid laws. ESD 112 procured the LearningEdge contract using a competitive bid process that complies with Washington school district public contract laws.
Q: Can I make a personal purchase off these contracts?
These contracts are intended to be used by educational organizations only.
Q: Was my school or organization named in the Invitation to Bid?
The Invitation to Bid was written on behalf of all K-12 public and private schools, colleges and universities, regional service agencies, and state departments of education in the states listed above. Under Washington law, each potential purchaser does not need to be listed individually.
Q: What if I didn't tell ESD 112 beforehand that my school wanted to purchase off this bid? Can we still order?
Q: We cannot purchase off this contract unless the Public Notice for the Invitation to Bid was advertised in a publication that is circulated in my local community. In what publications did the Public Notice appear?
The Invitation to Bid appeared in the following publications: *Important please refer to the Archive section for publications per contract
- ID: Idaho Statesman
- OR: Oregon DJC (Portland Oregon Daily Journal of Commerce) (Pre-bid notice) / Oregon DJC (Invitation to Bid notice)
- WA: The Columbian / Seattle DJC
In addition, the Call for bids was published (and is archived) on this ESD 112 website. This meets the requirements of Washington bid law.
Q: Are there membership fees that my organization needs to pay to be able to purchase products off of the LearningEdge contract?
No, membership fees are not required in order to make purchases off of this contract.
Q: Can I have help choosing furniture for my school?
FF&E services are offered through ESD 112’s Construction Services Group. Please visit www.k12construction.org for more information, or contact firstname.lastname@example.org for furniture recommendations for your school
Q: Since the Purchasing office at ESD 112 administrates this contract, do I order the desired products directly from ESD112 and LearningEdge?
No. You will order the products directly from the awarded vendors. However, it is required that you identify the LearningEdge contract #ESD112-LE-18B on your purchasing document to the vendor for auditing purposes. Please refer to the ordering instructions listed on the website product pages for specific contact information
Q: Is there a minimum purchase that we have to make, or a limit to the number of items that we can purchase?
Purchase as many units of each product that you need. There is no minimum purchase required, nor is there a limit to the number of items you order.
Q: What do I need to do in order to purchase off of the LearningEdge contract?
The eligible purchasers that are listed in the eligibility tab should check their own governing laws to ensure that they can purchase products off of the LearningEdge contract. If they can, they need to determine if an Interlocal Agreement is required. If they determine that an Interlocal Agreement is required, they should follow the instructions for interlocal agreements found on ESD 112's purchasing website.
Q: Do private and parochial schools have to sign an Interlocal agreement?
The ESD 112 LearningEdge office can not enter into an Interlocal Agreement with an independent school per RCW 28A.320.035(2).
Nonetheless, the LearningEdge contract is still made available to independent schools.
Q: It looks like the prices for the products on the LearningEdge master Product and Price List are for single units only. What if I want to purchase a product in quantities that are more than one?
The LearningEdge contract provides the awarded vendors the flexibility to provide even greater cost savings to the purchasers when they are buying in volume. Please work with your vendor on this, and request a per-unit price quote for the quantity that you are ordering.
However, there are some products that were awarded in packs.
Q: My district is thinking of conducting its own competitive bid for some of the products on the LearningEdge Product and Price List. Is there any advantage to just using the LearningEdge contracts that have been competitively bid?
Yes, there are several advantages! First, if you’ve ever conducted a competitive bid, you’ll know how much time, effort and money it takes to do so. We’ve already done the work for you! Secondly, the vendors have the flexibility to provide LearningEdge pricing that is even more competitive when you are purchasing in volume. Talk to the vendor that sells the LearningEdge product that you need.
Q: Do we have to reference the contract number on the purchase orders we submit?
Yes, referencing the LearningEdge contract #ESD112-LE-18B is the only way you are guaranteed the contract pricing. In addition, this is a good practice for auditing purposes.
Q: Does the contract price of the products include shipping and handling, or do I have to pay extra for those services?
Shipping and handling costs are added as a separate line item on the invoice. This also applies for any applicable sales tax.
Q: What if I am unhappy with my product?
If your product is damaged or is malfunctioning when you receive it, call the awarded vendor from which you purchased it and ask about the warranty and return process.
Q: When do I take possession of the products I order?
Products are shipped FOB: Destination, meaning that they do not belong to your school or organization until they arrive at your "Ship To:" address. Any damage that occurs in the shipping process is the responsibility of the vendor or manufacturer.
Q: Is my school or organization required to purchase products off of the LearningEdge bid?
Absolutely not. However, it is advantageous to the purchasers that the products on this bid have been competitively bid. LearningEdge also recognizes that districts make their own purchasing decisions, based on their specific criteria. While the hard work of soliciting bids and awarding contracts has already been completed for this bid, districts should feel free to purchase products of their choice, from the resellers that they choose.
Q: Were the products competitively bid?
Yes. The Purchasing office at ESD 112 publishes Invitation to Bid’s with a clear scope of work, product specifications, evaluation and scoring process, and award process. Vendors were awarded contracts if they demonstrated that they were responsive and responsible bidders with the lowest bid price on a specific product that met published specifications.
Q: Who should I contact if I have further questions?
Contact the Purchasing office at 360.952.3415 or send an e-mail message to Bunny Stevens, Project Coordinator at email@example.com
Have a question not answered here? Contact us at firstname.lastname@example.org